Team K-man Board Minutes - 07-05-04
Call to Order
Meeting was called to order at 6:38 pm at Team Leader, Kass Flaig's home.
Committee Reports:
•Membership/Treasurer - Treasurer reported a balance of
$1103.54.
•Sponsor Representative - Reported that Vintage Catering's
static webpage is now available and that members received information pertaining
to Vintage Catering via email. It was noted that several Team members were at
the most recent Music in the Park series and that a good time was has by all.
.
•Team Leader - Introduced our new Advisory Members, Mike
Bickel & Byron Hatcher, and
thanked them for volunteering their time and energy. The Team Leader commented
on the success
of
a
recent Team
K-Man Service Project(Santa Rita Rd clean-up).
New Business
Budget - Reported balance is $1103.54. A spreadsheet and
chart that displays budget income and expenses will be made available on the
Team website. It was decided that the Team would purchase an "easy up" and
banner to be used at
events and
meetings. Advisory member, Mark Glenesk, will find out more information on
this and report back. Also motioned and passed by The Board were annual Honorary
Stipends
of $600 for swim
coach and
$600
for Team
Leader.
The Team Leader, Kass Flaig, was thanked for her dedication and donations to
the
team for the past two years.
Dues - The Board decided that the current fee structure shall
stand. Membership is $120. Spouses $60. It was discussed that, in the past,
some members felt they should only pay part of the dues since they only want
part
of the benefits. It was decided that to not take part in activities
is a member's choice. But, the membership of $120 is more than appropriate
for the benefits available. It was decided that members will be asked to pay
dues for the year, but if (a) member(s) had difficulty with this they may make
arrangements with the Membership/Treasurer to pay dues semi-annually.
Member Benefits - It was decided to continue with the Membership
clothing and accessory give aways. This makes up approximately 17% of member
dues, but having the Team Wear is an important part of being a Team. This year
members will receive a hat, shirt, bottle, and socks. Next year we look to
change the Team shirt and give out different team wear.
Team wear /Voler - Additional Team wear will be available
as well. This will be done by special order. Look for race wear and swim suits
in the the near future.
Library - A Team Library will be made available to all members.
Advisory Member, Byron Hatcher, will be coordinator of the Library. Members
will be encouraged to donate books and magazines. The Team will also budget
$100/yr toward purchasing books suggested by membership. Team members may check
out the books at the Team Meetings.
Waiver Form - Legal matters may require team members to sign
waiver forms. Two waiver forms were shared. Advisory Member, Mike Bickel, is
having a lawyer look over the forms.
Incorporation - It was decided that Team K-man will explore
the idea of Incorporating into a Non-Profit organization. This action will
protect Team Members and Board Members. Advisory Member, Mike Bickel, is
looking into our next actions regarding this topic.
PO Box - A PO Box will be rented to receive payments, race entries,
communication, this also is appropriate for Team Incorportation.
Kennedy Triathlon - the Triathlon will be October 9th. Active.com
will be used. All members will be encouraged to participate and generated participation
for this event.
Hares 'n Hounds - As a Team
K-Man Service Project. Team K-Man will be putting on the Hare's
'd Hounds 5K. All proceeds from this event will directly go the community of
Atascadero and aiding athletics in the community.
other - Advisory Board members were thanked for their time
in attendance and for their work ahead regarding action items. A budget
of $180 was approved to be
used by The Board for Board Meetings.
Next meeting: Is set for September 1st, 2004, at 6 pm at Team
Leader, Kass Flaig's home
Meeting adjourned: 8:49pm